7:00 a.m.
Check Blackberry for any urgent messages before heading into work
8:00 a.m.
Arrive at my desk. No 8:00am meetings today so there's time to go
through emails and voice messages in detail. Respond to requests
for information regarding available space, project processes, and
occupancy costs, and confirm meeting invitations. Follow up on
outstanding Lease Initiation Documents and Expenditure Authorities.
Prioritize other issues for more detailed review and response.
Review presentation material for this morning's meetings.
9:00 a.m.
Meet with Senior Vice President (SVP) to discuss options for space
consolidation of a newly re-organized business unit and develop a
mid to long term strategy to change the overall real estate
footprint to reflect emerging business needs.
10:00 a.m.
Teleconference with a business unit management team to discuss
upcoming projects and address outstanding Facilities Management,
Project Management, Leasing or Financial Reporting items that have
not been resolved through the normal process. Ensure other members
of the team are appropriately engaged in resolution of these
issues.
11:00 a.m.
Meet with SVP to present an overview of various Corporate Real
Estate (CRE) environmental and cost reduction initiatives which
will enhance the employee experience at TD.
On the way back to my office, stop for an impromptu
coffee with a client and discuss his process improvement project
and the likely impact it will have on the future space needs within
his business unit. Agree to consider opportunities to mitigate
occupancy costs for the business unit which would strengthen the
business case for the project. 12:00 noon
Lunch and learn meeting on best practice for Occupancy Cost
reduction. Review of research prepared by the Real Estate Executive
Board outlining initiatives by other major corporations in US and
Canada.
1:00 p.m.
Project kick off meeting with Client, Project Manager and Designer.
Review Project Charter Document, scope of work, roles and
responsibilities, and major time lines.
2:00 p.m.
Meet with Corporate Real Estate Relationship Management team to
compare notes on client needs and vacant space opportunities,
service delivery process improvements, and communications strategy.
We assess the overall workload and timing for specific activities
such as quarterly Capital Expenditure forecasting, Asset Write-off
forecasting, Vacancy reporting and pending Lease Notice Dates.
3:00 p.m.
Finish off earlier email and voice mail requests on matters related
to Head Office Rent, approvals for Asset transfer and write-offs.
Discuss with colleagues and prepare a project management strategy
for a series of small expense and capital projects. Qualify cost
implications of negotiated net effective rents and capital
incentive allowances for an office relocation proposal in Asia.
4:00 p.m.
Meet with real estate brokers to tour client through alternate
spaces under consideration for expansion needs. Advise client on
costs and potential occupancy dates.
5:00 p.m.
Call forward phone and spend the remainder of the day compiling
space requirements of various businesses as the basis for a real
estate strategic plan. Begin the documentation process by outlining
current understanding of the business growth, the organization and
the associated real estate acquisitions, consolidations and exit
strategies that will be required. E.mail business case assumptions
to the finance group and request financial analysis for 3 expansion
scenarios.
6:00 p.m.
Prepare weekly status updates of major initiatives specific to each
Line of Business and forward to senior executives. Print out a
couple of research articles for review at home in the evening. | 
